Chapter 1 - Word
Graphics
Creation and Manipulation of Tables:
Changing the Interior Layout of Tables:
Miscellaneous Tips for Tables:
Section
2 - Working with the Drawing Toolbar:
Working With Lines and Shapes:
Pictures, Organization Charts, and Diagrams:
This chapter
focuses on methods of using Word to create graphics and to perform hidden,
interesting, non-routine, or complex tasks relating to graphics.
Section 1 - Tables
Creation and Manipulation of
Tables:
To create a table: Table menu, Insert Table, select the
number of rows and columns. Choose an auto-format style. The last three
auto-format table styles are designed for use in web-pages.
To create a space (blank
line) above a table: Click in the top left cell. Press Control-Shift-Enter.
To select the table: Use the icon that appears in the upper left
corner.
To align a table: Select the table (click the icon in upper
left corner of the table), then use the alignment icons on the Formatting
toolbar.
To resize the table: Move the cursor below the lower right
corner. An icon appears. Click and drag.
Changing the Interior Layout of
Tables:
To add a row: Move the cursor into the lower right-hand
cell and hit tab.
To add columns and rows: From the Table menu, select Insert.
To remove columns and
rows: From the Table menu, select Delete.
To merge cells in a
table: Highlight the cells. From the Table menu, select Merge Cells.
To split cells in a
table: Highlight the cells. From the Table menu
select Split Cells.
To resize column widths: Click and drag on the cell border, or on
the ruler. To have the other columns automatically adjust, hold CONTROL
when dragging the cell border.
Formatting Tables:
In general: Use Tables menu,
Properties submenu, or the Tables toolbar, to control formatting.
To control alignment and
appearance of text and borders in the table: Use the Tables menu, Table Properties
submenu. Formatting icons work in
individual cells, and with groups of highlighted cells.
To vertically align
column labels: Highlight cells. From the Format menu,
select Text Direction. Note: this won’t work for files saved as web pages. Try
using word art instead.
To repeat column labels: From the Table menu, select Heading Rows
Repeat.
To fit text to a cell: Highlight the desired
cells. From the Table menu, Properties submenu, Cell Tab, Select Options,
Select Wrap Text and Fit Text.
To clear all text from a
table:
Select the table. Press the Delete key.
To add borders or
shading to a table: Select the table. Right click. Click borders and shadings.
To create dual shading
effects: Select the cells. First apply shading to a
“cell.” Then apply a different shading to a
“paragraph.” This will work with both patterns and fill colors.
To create customized
cell borders:
From the Tables and Borders toolbar. Select a Line Style and weight. Use the
border colors “Pencil” to highlight lines in the table.
Miscellaneous Tips for Tables:
Convert a table to text
and vice versa:
From the Table menu, use the Convert submenu.
Convert tables to
spreadsheets and vice versa: Simply copy and paste from one application into
another. Use an area with the same number of columns and rows. Adjust the
column width.
To create a chart from a
table: Select the Table. From the Insert menu,
Picture submenu, select Chart. To alter the chart, double or triple click on
any screen element. Select Format.
To add formulas to a
table: Highlight the cell where you want the
formula. From the Table menu, select Formula. =SUM(ABOVE)
or =SUM(LEFT) will add columns or rows of cells. If summing a series of rows,
insert the =SUM(LEFT) command starting from the bottom
row and working up.
Section 2 - Working with the Drawing Toolbar:
To turn off the drawing
canvas feature (RECOMMENDED): Tools
menu, Options, General tab, deselect “Automatically create drawing canvas when
inserting AutoShapes.” The
manual method is to press Escape whenever the drawing canvas rectangle appears
in your document.
Open
the Drawing toolbar. The Drawing toolbar has three parts. The left part is used
to manipulate graphics. The center part is used to insert graphics. The right
part formats them.
Working With Lines and Shapes:
Lines and
Arrows
To create a line or
arrow: From
the Drawing toolbar, click on the line or arrow icon. Click on the spot where
you want your line to start. Drag with the mouse. Release the mouse.
To add a horizontal line
graphic: Format menu, Borders and Shading submenu,
Horizontal Line button. Or, from the Drawing toolbar, hold down Shift then
press the line icon. Draw your line. Release Shift.
To add a bend to a line: On the Drawing toolbar,
select the pull down box next to the word Draw. Select Edit
Points. Click on a line at the point where you want to bend it and drag.
This works with curves too.
To change the alignment,
direction, or length of a line: Click on an endpoint of the line. Drag.
To change a line’s
color, thickness or style: First create the line. Then use the icons on
the toolbar.
To change arrow points: Click on an arrow.
Click on the arrowhead icon on the Drawing toolbar.
Shapes
To create shapes
automatically: Click on AutoShapes. Select a shape. Click
in your workspace and draw an area for your graphic.
To create perfect
circles or squares: Use the Drawing toolbar. Hold down Shift then press the
oval or rectangle icon. Draw your shape. Release Shift.
To quickly copy
(replicate) a graphic: Select the object. Hold Control. Drag and release. Release
Control. Alternatively, select the
graphic and press Control-D.
Controlling
Spacing
To evenly space
graphics:
Select the graphic and press Control-D. Drag the second graphic the desired
distance. Press Control-D as often as desired.
To align objects
horizontally or vertically: Select the objects as above. On the Drawing
toolbar, select Draw. Select Align or Distribute, Select horizontally or
vertically.
To rotate an object: Click on the object.
Click on the green circle and drag.
To gently nudge a
graphic into place: Hold the Control Key while pressing an arrow key. Using
just the arrow key also moves the graphic, but nudges it farther.
To center a graphic: Hold Control while
selecting and inserting the shape.
To turn on gridlines: This is an option under
Draw on the Drawing toolbar. You can attach objects to the grid.
Altering
Shapes
To convert several
graphics into one large graphic object:
Press Control while selecting a set of graphics with the mouse.
(Alternatively, use the large white arrow on the Drawing toolbar to draw a
rectangle around your graphics.) Right click. Select Grouping
To change a grouped
object into its parts: Select the object, right click and select Ungroup.
To adjust the form of a
shape:
Select the object. If a yellow handle appears click and drag on it.
To change a shape into a
different shape:
Select the object. From the Drawing toolbar, select Draw, then Change
AutoShape. Select a new shape
Formatting
Shapes
To format an object: Double click on it.
You can alter line styles and add fill effects to graphics.
To format graphics and
shapes from the toolbar: Use the line style or dash style icon to change
lines in shapes. The Shading and 3-D effects icons will add depth to your
shape. The Fill Color, Font Color and Line Color icons work with most graphics.
To add fill effects to
graphics and shapes: Right click. Select Format. On the colors and lines tab,
select the pull down box next to Color. Select fill effects from the drop down
box.
To add shadowing or 3-D
effects: Select the object. Left-Click
on the Shadowing or 3-D icon. You can add effects to most graphics.
To create a poster-like
font within callouts and labels: Select the Arial Black font and Bold it.
Word Art:
To add Word Art: Left-Click on Word Art, select a style, and
then type in your message.
To wrap text around Word
Art: Select Word Art, Right-Click, Format Word
Art, Layout tab.
To alter the format of
Word Art:
Click on the Word Art and use the Word Art toolbar. You can add fill effects,
change shapes, change font spacing, and change line style to create your own
distinctive styles. Try it. It’s fun!
Text Boxes and Text:
To insert a text box: A Text box is a rectangular AutoShape. Left-Click on the text box icon. Click and drag to shape the
dimensions of your textbox. You can insert text, pictures, Word Art and clip
art inside text boxes.
To select a text box: Click on the text in
the box. The mouse turns into an I-beam. Press Escape. Now just the text box is
selected. Format changes applied to a text box affect all of its contents.
To add text to AutoShape
graphics:
Right click. Select Edit Text. This is useful for callouts and arrows.
To add a caption to a
picture:
Insert a textbox over the picture. Enter the caption in the text box. From the
Format menu select AutoShapes. On the colors and lines tab, set the Fill color
to no color. Set the Fill line color to No-line.
Pictures, Organization Charts,
and Diagrams:
Pictures
To insert a picture: Clip on the Insert
Picture icon.
To move pictures and
graphics within a document: Double Click on the graphic. Click on the
Layout tab. Set wrapping style to any style except “In line with text.” Click
and drag the picture. If you need to fine-tune the graphic’s location, hold Alt
while dragging. Or use the next tip.
To change dimensions
while resizing a picture: Right click on it. From the Format Picture
submenu, click the size tab. Uncheck the “lock aspect ratio” box.
To add a border to a
graphic or picture: Double Click on the graphic. Click on the Colors and Lines
tab. Select a line color, weight, and style.
To create an unusual
shape for a graphic or picture: Insert an AutoShape that is a non-solid
outline. Right click on the AutoShape. Select Add Text. Paste your graphic.
Clip Art
To insert Clip Art: Click on the Insert Clip Art icon. Enter a
topic in Search For. Click GO
Charts and Diagrams
To insert an
Organization Chart: Turn off the drawing canvas. Select the Insert Diagram
icon.
You
can also insert an Organization Chart from the Insert Menu under Pictures.
To modify an
Organization Chart: Turn on the Organization Chart toolbar. You can alter the
chart’s appearance with the Auto-format icon, alter the layout, add or subtract
boxes, or change the lines. To change the lines, click on
select, then click on “all connecting lines”, then select line color or
shapes from the drawing toolbar. Each box on the chart is an Auto-shape, so you
can create a unique format for the backgrounds and text of each box.
To add a
professional-looking diagram: Select the Insert Diagram icon. Choose one of
the five types. You can also insert a diagram from the Insert Menu. Use the
Diagramming toolbar to change the chart’s appearance with the Auto-format icon.
Use the Diagramming toolbar to add additional diagram elements, or to change
the diagram type.
Create
a document using Drawing toolbar elements. Before you start, turn on the
Drawing toolbar
(View
menu, Toolbars submenu). Then turn off the drawing canvas: (From the Tools
menu, Options submenu, General tab, uncheck the box next to ”automatically
create drawing canvas when inserting AutoShapes.” To view an example, go to www.cob.sjsu.edu/BUS91L/Textbook/CH2Pics.htm
1.
Create a Banner AutoShape. Type your name
as text inside the banner. On a second line, type your section number. (Hint: Right click on the banner and select
Add text.) Center the text.
2.
Add a fill effect to the banner. (Hint:
Select the banner, not the text. Right click. Look under Format, Colors and
Lines tab, Fill section, select Color and pull down to find the fill effects
option)
3.
Add a shadow effect to the banner. (Hint:
This is an icon on the toolbar.)
4.
Below the banner, create a logo for Java
Juice using a combination of at least 4 AutoShapes, lines, rectangles or ovals.
5.
Group the shapes so they form a single
shape.
6.
Add Clip Art or a picture of a potential
Java Juice patron. (Hint: Insert the clip art then format its Layout as Square.
Then click and drag it to the area to the right of your logo.)
7.
Add a callout AutoShape of a thought
balloon next to the patron. Add some text to the callout.
8.
Group the callout and the clip art.
Format the layout as Square and right-aligned.
9.
Move to the bottom of the page and insert
a page break. (Hint: Deselect the clip art with Ctrl + Space. Enter. Ctrl +
Enter.)
10.
Insert an organization chart for your
company. List yourself as the CEO. List three classmates as officers. (Note: If
your version of Word doesn’t have an
“Insert Diagram or Org Chart” icon on the drawing toolbar, create an Org
Chart using drawing toolbar shapes, and use a one-color gradient to fill in the
backgrounds. Skip #12)
11.
Change the Layout of the chart to
“Beveled Gradient” (Hint: Use the AutoFormat icon on the Organization Chart
toolbar.)
12.
Below the organization chart, using Word
Art, enter the phrase “Key Market Segments”. Press Enter a few times to move
the Word Art down the page. From the Word Art toolbar, change the shape of the
Word Art, change the spacing of the characters, and change the format - use a
fill effect.
13.
Below the Word Art, insert a Venn
diagram. Add an extra circle to the diagram. Click and drag to make the diagram
smaller so it fits on the same page as the Word Art. To drag it you have to
minimize it by clicking the dots in the corners, then
you can drag it to the other page. (Note: If your version of Word doesn’t have
an “Insert Diagram or Org Chart” icon on the drawing toolbar, create the Venn
diagram using drawing toolbar shapes, and use a one-color gradient to fill in
the backgrounds.)
14.
Do NOT enter any descriptive text
directly into the Venn diagram.
15.
After you have created the Venn Diagram, add four text boxes to the diagram.
16.
Enter the name of a market segment in
each text box: Students, Retirees, Office Workers, Couples. (Hint: You may have to expand the text
boxes.) Add shadow style 17 to the textboxes.
Save
the file. Print out a hardcopy of the assignment to hand in.
Examples:
