Part Four: Background Features
Exercise Two: Java Juice - More Features
Exercise Three: Essay Assignment
Add commands to the Quick Access
Toolbar: From the Office Button, choose Word Options,
and then choose Customize. I suggest adding the file open, file save, print,
and print preview icons.
Automatic bulleted lists: From the Office Button choose Word Options.
Select Proofing and then the AutoCorrect tab. Uncheck the box.
Automatic numbered lists: From the Office Button choose Word Options.
Select Proofing and then the AutoCorrect tab. Uncheck the box.
Automatic lines: From the Office Button choose Word Options. Select
Proofing and then the Autocorrect icon. From
the AutoFormat As You Type tab, choose Border lines.
Drawing canvas:
From the Office Button choose Word Options. Select Editing. Uncheck the
box “Automatically create drawing canvas.”
Turn “Track Changes” on or off: From the Review tab, Tracking group, clicking
the Track Changes icon turns tracking on and off. Click on the pull-down arrow on the Track
Changes icon to modify tracking options.
To show different views: From the View
tab, Document Views group, select a View. Views can also be selected from the
icons in the status bar.
To use a template: From the
Office Button, select New. Select a template.
To split the screen into two views: Drag on the
rectangle at the top of the vertical scroll bar. This can also be done from the
View tab, Window group.
To check word count: Right-click
on the status bar. Open Word Count.
To select a word: Double
click on the word.
To select any amount of text: Drag over the text.
To select a row of text: Move the pointer into the margin, just left of the
line. Click.
To select multiple rows of text: Move the pointer into the margin, left of the line.
Click and drag.
To select a sentence: Press Ctrl and click anywhere in the sentence.
To select a paragraph: Triple-click
in the paragraph, or double-click in the left margin.
To select multiple paragraphs: Double-click in the left margin. Drag up or down.
To select a block of text: Click at
your starting point. Scroll down. Press Shift and click at your end point.
To select an entire document: Triple-click
in the margin, or type Ctrl + A.
To select multiple blocks of text: Highlight the
first block of text. Hold down Ctrl and then use the mouse to highlight
additional blocks of text. Release Ctrl.
To find synonyms: Right-click on the word.
To edit misspellings: Misspelled
words have red underlines. Right-click and make a selection.
To access a shortcut menu: Select
anything with the mouse, then either right-click or press Shift-F10.
Cut, Copy, and Paste: Ctrl + X,
Ctrl + C, Ctrl + V
Select the entire document: Ctrl + A
Go to the beginning or end of the
document: Ctrl +
Home or Ctrl + End
Create a line across the page: You have to turn this feature on before you
can use it. From the Office Button choose Word Options. Select Proofing and
then the AutoCorrect tab. Choose Borderlines.
On
a new line type one of these six symbols: ~ - _ * = #. Repeat twice more, and then press
Enter. Each symbol gives you a different type of line (wavy, single, bold,
dotted, double, or triple).
To remove a line: Click above
it. Press Ctrl + Q. Or select the line, click the Borders icon, and choose the
No Borders option.
Insert a page break: Click where
you want a break to go. Press Ctrl +
Enter.
Increase font size for an entire
document: Select the
whole document (Ctrl + A) then press Ctrl + ] as many times as desired. Each click
increases the font size by one point.
Decrease font size for an entire
document: Select the whole document (Ctrl + A) then
press Ctrl + [ as many times as desired. Each click decreases the font size by
one point.
To double space lines in a paragraph: Select the
paragraph. Press Ctrl + 2. Press Ctrl +1 to reverse the procedure. Use Ctrl + 5
to set the distance between lines to 1.5 spaces. Note: this may not work with
the numeric keypad keys.
Align Right, Left, Center, Justify: Ctrl + R, Ctrl
+ L, Ctrl + E, Ctrl + J
Indent and Decrease Indent: Ctrl + M, Shift + Ctrl + M
Find/Replace: Ctrl + F. Type
in the word you are looking for.
Open a document: Ctrl
+ O
Open a new document: Ctrl + N
Print the document: Ctrl + P
Save the file: Ctrl + S (or
F12 to Save As)
Create a Hyperlink: Ctrl + K
Undo, Redo: Ctrl + Z,
Ctrl +Y
Add an automatic Date or Time field: Alt +Shift +
D, Alt + Shift + T.
To search for text: Press Ctrl +
F.
To move to sections listed in a Table
of Contents: Hold down Ctrl then click on the heading.
To jump quickly around the document: Press F5 for
options.
To move to previous cursor locations: Use Shift +
F5.
To create bookmarks: Position
the cursor at the location where you want a bookmark. From the Insert tab,
Links group, select Bookmark. Enter the Bookmark name and click Add.
To move to a bookmark: Press F5.
Select Bookmarks. Select from the pull-down list. Click Go To. Click Close.
To set indents for paragraphs: Use the Home
tab, Paragraph group, Dialog box icon. Click the Indents and Spacing tab to set
indentations to an exact distance. Positive numbers make the text area
narrower, negative numbers widen the text area. You can also use the Indent/Decrease
icons in the Paragraph group, or click and drag on the polygons on the
horizontal ruler.
To widen the space between
paragraphs: Use the Home tab, Paragraph group, Dialog box icon.
Click the Indents and Spacing tab. Use the Character Spacing section to
increase the number of pts.
To have right-aligned and left-aligned
text on the same line: Put the cursor at the beginning of the line. From the
Home tab, Paragraph group, select the dialog box icon. Select Tabs. Enter 6”
(this is the right-hand margin setting, in inches) as the “tab stop position.”
Select right alignment, then OK. Enter text on the left hand side. Press tab.
Enter text.
To create newspaper-style columns for
text: Select the paragraph or area you want to
appear in columns. From the Page Layout
tab, Page Setup group, Format icon, choose Columns. Make a selection, or if you
want to add lines between columns, choose “more columns”. You can use the
horizontal ruler to adjust spacing between columns. Warning: Column formats sometimes interfere
with footnotes, page breaks, section breaks, and page numbers.
To change the underline color or style:
Ctrl + D. Select the Font tab.
Remove the underline from a hyperlink: Select the
link. Double-click the underline icon.
To quickly change the letter case: Select the
text. Shift + F3 changes settings.
To set paragraph format to the
default: Select the paragraph. Press Ctrl + Q.
To create special effects for text
formatting: Ctrl + D. Select the Font tab.
For superscript and subscript
formatting: Use the icons on the Home tab, Text group, or press
Ctrl + D and select the Font tab. The keyboard shortcuts are Ctrl + = for
subscripts and Ctrl + Shift + = for superscripts. Repeat the keystrokes to turn
the formatting off.
To insert a
symbol or character: Use the Insert tab, Symbols group, Symbol
icon. Select a font. Scroll to find your symbol. Highlight it and press insert.
Continue selecting symbols. Click close when finished. The font size and font color
of symbols can be changed after you insert them.
To create a dropped cap: Select a
letter. From the Insert tab, Text group, click the Drop Cap icon.
To create small caps: Highlight
text. Press Ctrl + D and select the Font tab. Small caps are capital letters
shrunk to the same height as lowercase, mainly used for emphasis. This formatting
won’t work in web pages.
About master styles: Styles
determine how text is formatted and laid out in a document.
To quickly format text: Apply a style
from the Home tab, Styles group options.
To create a sub-style: Changes you
make to master styles with formatting icons will automatically generate
sub-styles. You can also modify a style directly. To modify a style,
right-click any icon in the Styles group, and choose Modify. Any modifications
to a master style will automatically change any sub-styles derived from the
master style.
To duplicate and copy styles: Click anywhere
in a passage of text which uses the desired style. Click on the paintbrush
icon. The cursor changes to a paintbrush. Mouse over the area where you want to
apply the selected style.
To copy a style to multiple areas: Click anywhere
in a passage of text which uses the desired style. Double-click on the
paintbrush icon. The cursor changes to a paintbrush. Mouse over all the areas
where you want to apply the selected style. Press Esc when finished.
To change bullet or numbering styles: Enter the text
that you want to apply bullet points to. Select the text. From the Home tab, Paragraph group, select
from the Bullets, Numbering, or Multilevel List icons. These icons are on/off
toggle switches. To change the format of
bullet points or numbers, select them. Click the pull-down menu on the
corresponding bullets or numbering icon.
To create multi-level bullets: Type in all of
the text for the bullet points, including sub-points. Select the text. Click
the bullets icon. Highlight the lines you want as sub-bullets and press the
indent icon. You can also select the text and then click the Multilevel List
icon from the Home tab, Paragraph group.
To increase line spacing in lists: Select the
list. Press Ctrl + 5 or Ctrl + 2. Select the list and press Ctrl +1 to return
to single-spaced lines.
To create a Table of Contents: Change
the style of all text that should be included in the table of contents to
Heading 1, Heading 2, or Heading 3.
(Note: The Heading 3 style will become available in the Styles group after the
Heading 2 style has been used.) From the References tab, Table of Contents
group, click the Table of Contents icon.
Update
the table if you make any changes to the document. Click on the table and then select
the update tab that appears above the table or press
the F9 key.
To insert a footnote or endnote: Position the
cursor where you want the marker to appear in the text. On the Reference tab, Footnotes group, select
Insert Footnote or Insert Endnote. Word
will 1) display a marker in the body of your text where your cursor was
positioned and 2) create a special section at the bottom of the page for
entering the reference information, and 3) move the cursor into the reference
area. Type in the citation or, if citing from a website, copy and paste the web
address. The reference area should never contain any graphics.
To create artistic page borders for a
document: From the Page Layout tab, Background group, click the
Borders icon. Select the Page Border tab, then select Custom and Art. Select a
design. Change the “width” and “apply to” options if desired.
To add (or remove) a box outline around
text: Select the text. From the Home tab, Paragraph group, click the Borders
icon. Choose “All Borders.” Choose “No
Borders” to remove the box.
To add a fill color to an outline box: Select the
box. From the Home tab, Paragraph group, click the Fill Color icon. Select a
color.
To add a header or footer: From
the Text tab, Header and Footer group, click Header or Footer and select a
style. Add text or select from options on the Design tab. When finished, click
the “Close Header and Footer” icon on the Design tab.
To add page numbers: Select Print
View. From the Insert tab, Header and Footer group, click Page Number. Select a
style. When finished, click the “Close Header and Footer” icon on the Design
tab.
To add a watermark: From the Page
Layout tab, Page Background group, click on Watermark. Select an option. Select
Custom Watermark to create a watermark. In the dialog box, click on picture or
text. Select a picture or enter a text message. Choose formatting. The
watermark will not appear in the web view, or on a webpage.
Creation and Manipulation of Tables
To create a table: From the Insert tab, Tables group, click the Tables
icon. Select the number of rows and columns or select one of the Quick
Tables.
To create a space (blank line) above a
table: Click in the top left cell. Press Ctrl + Shift
+ Enter.
To select the table: Mouse over the table. Click on the icon that appears
in the upper left corner.
To align a table: Select the table - click the icon in upper
left corner of the table. Use the text alignment icons.
To resize the table: Mouse over the table. Click on the icon that
appears in the lower right corner and drag.
Changing the Interior Layout of Tables
To add a row: Move the cursor into the lower right-hand cell
and hit tab.
To add columns and rows: Select the table. From the Layout tab, Rows and
Columns group, select an Insert option.
To remove columns and rows: Select the table. From the Layout tab, Rows
and Columns group, select a Delete option.
To merge cells in a table: Highlight the cells. From the Layout tab, Merge group, select
Merge Cells.
To split cells in a table: Highlight the cells. From the Layout tab,
Merge group, select Split Cells.
To resize column widths: Click and drag on the cell border, or on the ruler. To
have the other columns automatically adjust, hold Ctrl when dragging the cell
border.
Change the default formatting: Select the table. From the Layout tab, Tables
group, click the Properties icon to open the Properties dialog box. Customize
the settings.
To control alignment and appearance of
text and borders in the table: Formatting icons work
in individual cells, and with groups of highlighted cells. Use the Layout tab,
Alignment group, or mouse over cells and right-click. Choose a text alignment
option.
To vertically align column labels: Mouse over the header row cells. From the
Layout tab, Alignment group, select Text Direction.
To repeat column labels: From the Layout tab, Data group, select
Heading Rows. Repeat.
To fit text to a cell: Highlight the desired cells. From the Layout tab,
Data group, Properties, select Options, select Wrap Text and Fit Text.
To clear all text from a table: Select the table. Press the Delete key.
To add borders or shading to a table: Select the table. From the Design tab, Table
Styles group, select Borders. In the dialog box, select the Borders tab to
apply or remove lines and to control the color and width of the lines. Select
the Shading tab to apply a fill color to the cells.
Convert a table to text: Highlight the table. From the Layout tab, Data
group, click Convert to Text.
Convert text to a table: Highlight the text. Choose Convert Text to
Table from the Insert tab, Tables group, Tables pull-down menu.
Convert tables to spreadsheets and vice
versa: Simply copy and paste from one application
into another. Use an area with the same number of columns and rows. Adjust the
column width.
To add formulas to a table: Highlight the cell where you want the formula.
From the Layout tab, Data group, select Formula. You can type =SUM(ABOVE) or
=SUM(LEFT) to find the total of a column or row of cells. If summing a series
of rows, insert the =SUM(LEFT) command starting from the bottom row and working
up.
To create a line or arrow: From the Insert tab, Illustrations group, Shapes
icon, click on a line or an arrow icon. Click on the spot where you want your
line to start. Drag with the mouse. Release the mouse. If you want a horizontal
line, hold down shift when you press the line icon.
To add a bend to a line: This feature, called “Edit Points” in earlier
versions of Office, appears to be missing in Office 2007.
To change the alignment, direction, or
length of a line: Click on an endpoint of the
line. Drag.
To change a line’s color, thickness or
style: First create the line. Select the line. From
the Format tab, Shape Styles group, select the Shape Outline icon.
To change arrow points: Select the arrow. From the Format tab, Shape
Styles group, click on the dialog box icon. Make a selection from the Colors
and Lines tab. Or click on the Shape Outline icon.
Shapes
To create shapes automatically: From the Insert tab, Illustrations group,
click on Shapes. Select a shape. Click in your workspace and draw your graphic. If you want to create a circle
or square, hold down Shift as you press the oval or rectangle icon. Draw your
shape. Release Shift.
To quickly copy (replicate) a graphic: Select the graphic. Hold Ctrl. Drag and
release. Release Ctrl. Another way is to
select the graphic and press Ctrl + D.
To adjust the form of a shape: Select the object. If a yellow handle appears click
and drag on it.
To change a shape into a different
shape: Select the object. From the Format tab, Shape Styles
group, select the icon on the lower right. Select Change Shape. Select a new
shape.
To format graphics and shapes: Select the object. From the Format tab, Shape
Styles group, select a shape style. Modify the style using the three icons on
the right side of the Shape Styles group.
To add fill effects to graphics and
shapes: Right-click. Select Format. On the Colors and
Lines tab, select the pull down box next to Color. Select fill effects from the
drop down box.
To add shadowing effects: Select the object. Choose an option from the Format
tab, Shadow Effects group.
To add 3-D effects: Select the object. Choose an option from the Format
tab, 3-D Effects group.
To add Word Art: From the Insert tab, Text group, click on Word
Art. Select a style, and then type in your message.
To wrap text around Word Art: Select the Word Art object. Right-Click.
Choose Format Word Art. Select an option from the Layout tab.
To alter the format of Word Art: Select the Word Art object. Right-Click. Choose Format Word Art. Select the Colors and Lines tab. Change the color or add a fill effect. Try it. It’s fun!
Controlling
Spacing
Click on the Office Button, then Word Options, then
Advanced. Find Editing Options. Under Cut Copy and Paste change the option for “Insert/paste
pictures as” to square. This setting lets you click and drag to reposition
graphics.
To evenly space graphics: Select the graphic
and press Ctrl + D. Drag the second graphic the desired distance. Press Ctrl + D
as often as desired.
To align
objects horizontally or vertically: Hold down the Ctrl
key and select the objects. On the Format tab, Arrange group, click the Align
icon. Select an Align or Distribute option.
To rotate
an object: Select the object. Click on the green circle
and drag.
To automatical