Business Productivity Tools
Microsoft Word – Drawing Toolbar Tasks

(10 points possible)

 

The graphics engine in Office 2007 is new and differs substantially from the one used in earlier versions. To help you, Office 2007 instructions are in Red. Instructions for older versions are in Blue.

 

Create a document using drawing toolbar elements. Before you start, turn on the drawing toolbar (View menu, Toolbars Submenu). Then turn off the drawing canvas: Tools Menu, Options Submenu, General Tab. 2007 – From the Office Button, select Word Options, Advanced, Editing Options uncheck the box next to ”automatically create drawing canvas when inserting AutoShapes.” Change the graphics layout options from “In Line with Text” to “Square.” Tools Menu, Options Submenu, Edit Tab. 2007 – From the Office Button, select Word Options, Advanced, Editing Options Look for “Insert/paste pictures as.”

 

  1. Create a Banner AutoShape. 2007 – Insert Tab, Illustrations Group, Shapes category. Type your name as text inside the banner. (Hint: Right click on the banner and select Add text.) On a second line, type your section number. Center the text.
  2. Add a fill effect to the banner. 2007 – Format Tab, Textbox Styles Group, Shapefill Category, Gradient, More Gradients. (Hint: Select the banner, not the text. Right click. Look under format, Colors and lines tab, Fill section, select color and pull down to find the Fill effects option)
  3. Change the color of the letters. 2007 – Mouse over the letters and right click. Change the Font Colors.
  4. Add a shadow effect to the banner. (Hint: This is an icon on the toolbar.) 2007 – Format Tab, Shadow Effects Category, Shadow Effects pull-down menu, Create Shadow.
  5. Add color to the shadow. Shadow Icon, Shadow Settings. 2007 – Format Tab, Shadow Effects Category, Shadow Effects pull-down menu, Shadow Colors.
  6. Format the Banner layout as square. 2007 - Format or Page Layout Tab, Arrange Group, Text Wrapping.
  7. Below the banner, press Enter several times, then create a logo for Java Juice using a combination of at least 4 AutoShapes, lines, rectangles or ovals. 2007 – Insert Tab, Illustrations group, Shapes Category.
  8. Group the shapes so they form a single shape. 2007 – Click on a shape. Hold CTRL while clicking on the additional shapes. Right click and select Grouping.
  9. Add Clip Art or a picture of a potential Java Juice patron. Hint: Insert the clipart then format it’s Layout as Square. Then click and drag it to the area to the right of your logo. 2007 – If your version did not come with clipart, from the Insert Tab, Illustrations Group, Shapes Category, insert a drawing canvas.Insert a picture inside the drawing canvas. Insert Tab, Illustrations Group.
  10. Add a callout AutoShape of a thought balloon next to the patron. 2007 – Insert Tab, Illustrations Group, Shapes Category Callouts. Add some text to the callout. 
  11. Group the callout and the clip art. Format the layout as Square and right-aligned. 2007 – Cut the grouped object. Click on the drawing canvas and press delete. Paste the grouped object back into the document

 

  1. Move to the bottom of the page and insert a page break. (Hint: Deselect the clip art with Control + Space. Enter.) 2007 – Insert Tab, Pages Group, Page Break.
  2. Press Enter twice to insert some blank lines.
  3. Insert an organization chart for your company. 2007 – Insert Tab, Illustrations Group, Smart ART Category, Hierarchy. Select one of the hierarchies. Right click on and delete any unnecessary boxes. List yourself as the CEO. List three classmates as officers. (Note: If your version of Word [Pre- 2003] doesn’t have an  “Insert Diagram or Org Chart” icon on the drawing toolbar, create an Org Chart using drawing toolbar shapes, and use a one-color gradient to fill in the backgrounds. Skip #12)
  4. Change the Layout of the chart to “Beveled Gradient” (Hint: Use the AutoFormat icon on the Organization Chart Toolbar.) 2007 – Design Tab, Smart Art Styles Group, Choose the first icon in the third row, “3D Polished”. Next, from the Design Tab, Smart Art Styles Group, Change Colors, choose a colorful style from row 2.
  5. Below the organization chart, (press Ctrl and End to get below the org chart) using Word Art, enter the phrase “Key Market Segments”. Press Enter a few times to move the Word Art down the page. From the Word Art toolbar, 2007 – Format Tab, Text or Word Art Styles Group change the shape of the Word Art, change the spacing of the characters, and change the format - use a fill effect.
  6. Below the Word Art, insert a Venn diagram. 2007 – Insert Tab, Illustrations Group, Smart Art Category, Relationship, Look in row 7.  Add an extra circle to the diagram. 2007 – Right click on the diagram. Shape After. In the box that asks for the diagram text, insert blank spaces. Click and drag to make the diagram smaller so it fits on the same page as the Word Art. To drag it you have to minimize it by clicking the dots in the corners, then you can drag it to the other page.  (Note: If your version of Word [Pre 2003] doesn’t have an “Insert Diagram or Org Chart” icon on the drawing toolbar, create the Venn diagram using drawing toolbar shapes, and use a one-color gradient to fill in the backgrounds.)
  7. Do NOT enter any descriptive text directly into the Venn diagram. Add a different color to each circle. 2007 – Format Tab, Shape Styles Group, Shape fill Category.
  8. Add four text boxes, above, left of, right of, and below the Venn diagram. 2007 – Insert Tab, Text Group. Hint: you can create one text box, click on it, and press CTRL +D to create duplicates.
  9. Enter the name of a market segment in each text box: Students, Retirees, Office Workers, Couples.   (Hint: You may have to expand the text boxes.)
  10. Add colors to the text boxes to match the colors in the Venn diagram.
  11. Add shadow style 17 to the textboxes. 2007 - Format Tab, Shadow Effects. Shadow Effects, Use Drop Shadow 1.
  12. Add Shadow Colors. Shadow Icon, Shadow Settings. 2007 – Format Tab, Shadow Effects Category, Shadow Effects pull-down menu, Shadow Colors.

Save the file. Print out a hardcopy of the assignment to hand in.


SAMPLES – Thanks to HoangYen Tran

 

Curved Down Ribbon: HoangYen Tran Section 4                                                                                                                                                                                                

 

 

 

 

 

 

 

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Oval Callout: The drinks at Java are perfect for me. I’ll make this my #1 store.                                                                                                                                                                 

 

Clipart Picture of a mermaid

 

Org Chart showing two levels

 

 

Key Market Segments

 

Text Box: Students 


Venn Diagram

 

Text Box: Retirees
Text Box: Couples
Text Box: Office Workers