Set up: Open Word. Close the task pane, if it is open. From the Tools menu,
Customize submenu, Options Tab, select “Show Standard and Formatting Toolbars
on two rows.” Then select “Show full menus.” Next, select “Show ScreenTips on
toolbars.” Finally, select “Show shortcut keys in ScreenTips.” Click on Close.
From the View menu,
select Toolbars, or right click in the grey toolbars area. Turn off everything except
the Standard and Formatting toolbars. Click on the pull-down arrow to the right
of the Standard toolbar. You have the option to add to remove icons from the
toolbar. Look at the list of available icons. Change the status of the columns
icon.
Insert the text “Java Juice”: Go to
www.cob.sjsu.edu/splane_m/javajuice.htm. Press CTRL
and A to select all text. Press CTRL and C to copy the selection. This is a
quick shortcut to copy an entire web document. You can copy and paste across
applications. Click on the Word tab, or press ALT + Tab. Press CTRL and V to
paste the selection into Word. Leave the browser open.
Show different views:
Open the View menu. Menus items with dialog boxes (ZOOM) will be
followed by three dots. Items with a submenu (TOOLBARS) will be followed by a
triangle. Icons that do the same task as the menu item are shown on the left.
Several are shown. Keyboard shortcuts that perform the same tasks (TASK PANE)
are shown on the right.
Select different
views and look at the document in
Add a Footnote:
Hold CTRL and END to
move the cursor to the bottom of the document. Place the cursor at the end of
the text. From the Insert Menu, Reference Submenu, select Footnote. Press
OK. Word inserts a footnote indicator, a
letter or number, where your cursor was located. It then opens a footnote area
at the bottom of the page and repositions your cursor there.
Go back to your
browser. Select the website address and press CTRL C. Return to the Word
application and paste the website address into the footnote area. Press the
spacebar twice. Type in the current date. Only author and source information
should go in a footnote area.
Click back in the
body of the text. Press CTRL and HOME to return to the top of the document.
Add a header and a footer:
From the View menu, select Header and Footer. A toolbar opens. You can
toggle between header and footer. Add a header with your name. Use the
centering icon to center the text in the header. With the header text selected,
press CTRL and I to italicize the
heading. Press CTRL and B to apply a BOLD
format. Note: when you move your cursor over an icon, the keyboard shortcut
shows in the description.
Press the footer
icon to view the footer window. We will put a page number in the footer area,
but we will not use this toolbar. The Insert menu gives you more options for
page numbers. Click the close icon on the toolbar.
Add a Page Number
from the Insert menu. Center the page number. Look at the format options. You
can use different numbering schemes. You don’t have to use 1 as your starting
page number. This is useful if different people are working on drafts that will
be combined into a master document. For example, you may want to start with
page 37.
Create a Hyperlink:
Press CTRL and END. Hit enter twice.
Press CTRL and-K. Type in www.Google.com as the address. Change the “text to display” message to
Google.
Use the mouse to
select the word Google. Double click on the Underline icon. This removes the
underline from your link. Click on the underline icon to restore the line.
Insert a picture: Hold
down CTRL and click on the word Google. Your web browser should open and
display the Google Search bar. Click on the images tab and search for “Java
Juice.” Two or three images should appear showing a sign for an actual Java
Juice company in
The picture may
contain a hyperlink. Right click on the picture. Remove the hyperlink. Go to
the bottom of the document (CTRL and END.) Click on the hyperlink. Press CTRL
and K to edit the link. Change the link to Yahoo. Test it, then
delete the link.
Practice selecting text with the mouse, using these methods:
To select a word: Double Left-Click on the word.
To select any amount of text: Drag over the text.
To select a row of text: Move the pointer into the margin, left of
the line. Click.
To select multiple rows of
text: Move the pointer into the margin, left of the line. Click and drag.
To select a sentence: CTRL-Left-Click
on the sentence.
To select a paragraph: Triple Left-Click in the paragraph, or double
click in the left margin.
To select a block of text:
Click at your starting point. Scroll down. Shift-Click
at your end point.
To select multiple blocks of
text: Highlight the first block. Hold down CTRL
while highlighting other blocks.
To select an entire document:
Triple Left-Click in the margin, or type control-A.
Create
a line across the page: Insert a new line, directly below the
picture. Type one of these six symbols: ~ - _ * = #. Repeat twice more, and then press
Enter. Each symbol gives you a different type of line (wavy, single, bold,
dotted, double, or triple). Insert several lines.
To remove a line select the paragraph above
it. Press Ctrl+Q. You can also remove lines with the
Borders icon, by selecting No Border. Remove all but one of the lines.
Add
a box border around a paragraph. Put the cursor in one of the paragraphs.
Click on the borders icon pull-down menu and select “outside border.” Select
the paragraph again. Click on the borders icon pull-down menu and select “no
border.”
Complex borders can also be added through the
Format menu. Select Borders and Shading. The Borders tab lets you apply borders
to selected text. Select the Page Borders tab, select a setting of Custom and
select an Art style. Change the size of the artwork to 12 points. Apply the border to the document. Undo the
border with Ctrl Z.
Change
the font size for the entire document: Select
the whole document (Control A) then press Control and [ twice. Each click
decreases the font size by one point.
Now press Control and ] four times. Each click increases the font size
by one point.
Increase
spacing between the lines:
Select the whole document. Press CTRL and 2. Press CTRL and 1 to reverse the
procedure. Press CTRL and 5 to set the distance between lines to 1.5 spaces.
Justify
the margins: Select the whole document. Press CTRL and
J. Press CTRL and Z to reverse the
previous step. Now press CTRL and Y to redo the step you just reversed.
Insert a page break: Move
the cursor to the end of the Customer Demographics paragraph. Press CTRL and
ENTER to create a Page Break. You can use the Insert Menu for more complicated page
break (and section break) options.
To search for text: Press F5 or Control F. This feature is useful
for when you’ve done a Google search and came up with a huge document. You can
jump right to the word you were searching for.
Click
on the Replace tab. Find the word Java and replace it with the word Jumbo.
Select Replace All. Replace All can be dangerous to use if the word you are
replacing could be part of a larger word. Changing “her” would change the
ending of words like brother, mother, father and together. Press CTRL and Z or
the undo Icon to replace Jumbo with Java.
Practice some toolbar tricks: Double click on the left side of the status
bar to open the Find and Replace dialog box. You can use this feature to move
around in the document. Close the box.
To search for non-text items: Click the circular icon below the vertical
scroll bar. Choose the type of object you want to look for. Use the up or down
browse buttons on the vertical scroll bar to quickly search the document.
Split the screen into two views: Position your cursor above the triangle at
the top of the vertical scroll bar. The cursor becomes a two-headed arrow. Drag
down to split the window into two windows. Why? This is used to copy and paste
something from one section of a document to another, without scrolling. Drag on the dividing line to return to a
single window. This feature can be turned on and off from the Window menu, and
is also available in both Excel scrollbars.
Set margins and page layout: Double click in the gray area on either end
of the ruler to open the page setup dialog box. Close the dialog box.
To set indents for paragraphs: Look
at the ruler above the document. The small polygons on the ruler control
indents. Select a paragraph and then click and drag on the right hand polygon.
Now click and drag
on the top polygon on the left. This polygon affects the first line of text.
The polygon below it affects every line below the first line. The bottom
polygon is used to indent everything at one. Experiment, and then return the
polygons to their starting positions.
Open the Format
menu, Paragraph submenu dialog box. Use the Indents and Spacing tab to set
indentations to an exact distance. Positive numbers make the text area
narrower, negative numbers widen the text area. You can widen the spacing
between paragraphs in this box.
Open the Format
Menu. Select Font. Click on the Text Effects tab. Add a dynamic text effect to
a paragraph. (I can’t find this in Office 2007.) Use Ctrl Z to undo the text
effect.
Add a dropped cap: Move
the Cursor to the first paragraph, and select the first J in Java Juice. From
the Format menu, select Drop Cap. Apply a dropped cap format to this J.
Create Bullets: Position the cursor below the paragraph
“Additional Sources of Revenue. On separate lines type the words Souvenirs
Mugs, Shirts, Posters, CDs and Caps. Highlight all of the words. Press the bullet icon to apply bullets to the
list. Press the icon again to remove the bullets. Press the numbering icon to
number the list. Press this icon again. These are both toggle switches to turn
bullets on and off.
R Mugs
R Shirts
R Posters
R CDs
R Caps
Apply bullet points to all
of the items in the list. Highlight every item in the list except the word
Souvenirs. Press the Tab key or the Increase Indents icon to create sub
bullets.
Highlight all of the sub
bullets. From the Table menu, select Sort. This puts the bullet points in
alphabetical order. Highlight all of the bullets. Press Ctrl and zero to double-space the list.
This is a toggle switch. Press Ctrl and zero again. Try Ctrl with 1, 2 and 5.
Customize your bullets.
Select the sub-bullets. From the Format menu, choose Bullets and Numbering. Click
on the tabs to see the different formatting options available. Return to the
Bullets Tab. Click on one of the styles. Click on Customize. Now, click on
Character. Select a Wing Ding font. Select a character to use as a bullet.
Click OK twice. The font size and color
of symbols can be changed after you insert them
Insert a symbol or
character: Put
the cursor below the last paragraph. Use
the Insert menu, Symbol submenu. Scroll to find a symbol. Highlight it and
press insert. Enter three symbols. Click
close when finished. You can type either C, R, or TM,
within parentheses, to get copyright and trademark symbols.
Check
the word count: From the Tools Menu, select Word Count.
About styles:
Create a table of contents: A
table of contents can be automatically created. It lists all of the text with
heading styles. The number of the heading style tells you how far the text will
be indented when it appears in the table. Create the table from the Insert menu.
Select Reference, then
Index and Tables. Use the Table of Contents tab. Select ok.
Change a style: Highlight the first heading, Basic Company
Information.” Click in the Styles box on the Formatting toolbar. Change the
heading style to Heading 2. Change the style of the picture to
Update the Table of Contents: Click
anywhere in the table of contents. Press F9. Choose Update all.
Move to one of the sections listed in the
Table of Contents: Hold
down Control then click on the heading.
View the Table of Contents in Web View: Notice that the headings become links.